Full Council

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Date
Monday, 8th January 2018 07:00pm

Meeting postponed from 11 December 2017

Agenda
  1. FC 1.18 (114.17) TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
  2. FC 2.18 (115.17) DISCLOSABLE PECUNIARY INTERESTS

    Disclosure of any disclosable pecuniary interest in a matter to be discussed at the meeting and which is not included in the register of interests; Members are reminded that they are required to leave the room before the discussion and voting on matters in which they have a disclosable pecuniary interest.

  3. FC 3.18 (116.17) PUBLIC SPEAKING/QUESTIONS AT COUNCIL MEETINGS

    To allow members of the public the opportunity to speak on any item listed on the Agenda up to a maximum of 3 minutes

  4. FC 4.18 (117.17) MINUTES

    To confirm the accuracy of the minutes of the Full Council meeting held on Monday 27 November 2017. 

     

  5. FC 5.18 (118 17) CLERK’S REPORT & CORRESPONDENCE
  6. FC 6.18 COMMUNITY LED PLAN

    To note the minutes of the Inception Meeting of the Community Led Plan Steering Group with Resources for Change (held on 13.12.17) and to approve the proposed timeline for the production and distribution of the main survey and the 50% fee payment (£2,507 & VAT) from the earmarked reserve held for the purpose. 

  7. FC 7.18 (119.17) PLACE PLAN REVIEW

    To review the information contained in the Shrewsbury Place Plan for Bayston Hill and determine any new or changed priorities on infrastructure projects for which CIL funding may potentially be allocated.

  8. FC 8.18 (120.17) INTERNAL AUDIT

    To note and approve the Internal Audit Plan for 2017/18; To note and discuss the recommendations in the Interim Internal Audit Report and progress since the October visit; To consider the development of a General Reserves Policy (FC123.17)

  9. FC 9.18 (121.17) PRECEPT & BUDGET
    1. To note the Council Tax Base calculation prepared by Shropshire Council and the increased tax base (1,781.03 Band D equivalents in 2018/9) and that a 0% increase in the Band D Council Tax Charge would yield a Precept of £152,635.
    2. To receive an updated financial forecast and a revised budget proposal taking account of the decisions taken at the last meeting.
    3. To determine the Precept demand for 2018/9 for submission to Shropshire Council by the end of January.
  10. FC 10.18 (122.17) PROJECTS EXPENDITURE

    To approve expenditure from earmarked reserves for the projects approved in 2017/18 and 2018/19, (see separate report)

  11. FC 11.18 YOUTH CLUB PROPOSAL

    To note the outline costs of services available from Shropshire Youth Association and consider investigating youth demand and volunteer support for a partnered youth club

    AttachmentSize
    PDF icon FC 11.18 Youth Club Support Services33.32 KB
  12. FC 12.18 TRAINING

    To consider and approve staff health and safety training courses, (see separate report); To consider inviting other parish councils or local businesses to send delegates to attend on-site training at a small fee to off-set course running costs; To consider the benefits of sending the Clerk to attend the SLCC Practitioner’s Conference at Kenilworth in February, (see seminar agenda attached).

  13. FC 13.18 TERMS OF REFERENCE FOR MANAGEMENT AND PERSONNEL COMMITTEE

    To approve the draft Terms of Reference prepared by the M&PC and to confirm the appointment of additional Committee members.

  14. FC 14.18 GENERAL DATA PROTECTION REGULATION

    To note and approve a recommendation from the Management and Personnel Committee that additional administrative support be employed to undertake an audit of personal data processing;  To note the recent guidance from the National Association of Local Councils L10-17, indicating it is unlikely the Clerk may be designated as Data Protection Officer and to consider alternatives

  15. FC 15.18 (124.17) APPROVAL OF PAYMENTS
  16. FC 16.18 (125.17) EXCLUSION OF THE PRESS AND PUBLIC

    To pass a resolution to exclude the public under Public Bodies (Admission to Meetings) Act 1960 (S1(2)) and in accordance with the provisions of Schedule 12 of the Local Government Act 1972; so as to discuss the following confidential matters.

  17. FC 17.18 (126.17) CONFIDENTIAL QUOTATIONS
Download Agenda
Bayston Hill Memorial Hall Lyth Hill Road Bayston Hill United Kingdom

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting.