Home » Meetings » Annual Council
Date
Monday, 15th May 2023 07:00pm
You are summoned to attend the Annual Council meeting on Monday 15th May 2023 at 7:00pm in the Memorial Hall. J Hodgkiss Clerk to the Council 3rd May 2023
Agenda
  1. ELECTION OF CHAIRMAN

    The retiring Chairman (if present) shall preside over this item, which shall be the first business of the Council. The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Chairman shall sign a Declaration of Acceptance of Office in the prescribed form before taking the Chair.

  2. ELECTION OF VICE CHAIRMAN

    The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Vice-Chairman shall sign a Declaration of Acceptance of Office in the prescribed form before taking the Chair.

  3. CO-OPTION OF CANDIDATES FOR COUNCIL

    The Clerk to present elected members with details of any applications received. To follow the Council’s Co-option Policy and agree on allocation.

  4. TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
  5. DECLARATIONS OF INTEREST

    In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest.

  6. PUBLIC SPEAKING/QUESTIONS AT COUNCIL MEETINGS

    To allow members of the public the opportunity to speak on an item listed on the Agenda up to a maximum of 3 minutes.

  7. MINUTES

    To agree and sign off the minutes of the Full Council meeting held on Monday 17 April 2023.

    AttachmentSize
    PDF icon Draft Minutes 17th April 2023 Full Council162.86 KB
  8. REVIEW ARRANGEMENTS FOR INSURANCE COVER

    To receive any quotes and agree insurance cover.

  9. REVIEW AND APPROVAL OF MEETING DATES TO THE NEXT ANNUAL COUNCIL MEETING

    To approve the attached schedule.

    AttachmentSize
    PDF icon Draft Meeting Date Schedule29.95 KB
  10. REVIEW OF COMMITTEES

    The Council shall review the structure; delegated authorities, and terms of reference of its standing Committees and appoint members to serve until the next Annual Council Meeting; (Details of current membership attached.)

    AttachmentSize
    PDF icon Committee Composition62.9 KB
    PDF icon Committee Terms of Reference197.54 KB
  11. REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS

    To review the Standing Orders adopted in May 2022 and Financial Regulations adopted in May 2022

    AttachmentSize
    PDF icon Financial Regs229.89 KB
    PDF icon Standing Orders369.69 KB
  12. REVIEW OF CONTRIBUTIONS MADE TO EXPENDITURE INCURRED BY OTHER LOCAL AUTHORITIES

    To review and confirm the ongoing financial contributions to Shropshire Council for the maintenance of Bayston Hill Library (LGA 1972, S137) and Lyth Hill Country Park (Open Spaces Act 1906)

    AttachmentSize
    PDF icon Review of Contributions made63.41 KB
  13. REVIEW OF THE COUNCIL’S MEMBERSHIP AND REPRESENTATION ON EXTERNAL BODIES

    To receive and note reports from representatives to external bodies (see list of current representatives attached)

    AttachmentSize
    PDF icon External Bodies Memberships109.93 KB
  14. REVIEW AND ADOPTION OF COMPLAINTS PROCEDURES

    Review and adopt attached policy.

    AttachmentSize
    PDF icon Complaints Procedure143.71 KB
  15. REVIEW OF THE PARISH COUNCIL’S POLICY FOR DEALING WITH THE PRESS AND MEDIA

    Review and adopt attached policy.

    AttachmentSize
    PDF icon Comms Policy117.61 KB
  16. DATA PROTECTION POLICY

    Review and adopt attached policy.

    AttachmentSize
    PDF icon Data Protection Policy146.07 KB
  17. PAYMENTS

    To approve all payments, as per attached schedule, including April salaries

    AttachmentSize
    File Payments19.93 KB
  18. REVIEW ASSET REGISTER INCLUDING LAND AND BUILDINGS

    To review and adopt the Asset Register up to 31/3/23.

    AttachmentSize
    File Asset Register at 31st March 202327.97 KB
  19. REVIEW s137 EXPENDITURE

    To note the expenditure in 2022/23 and the limit of expenditure in 2023/24

    AttachmentSize
    PDF icon s13759.89 KB
    PDF icon S137 calculation62.51 KB
  20. STANLEY PARKER LEASE

    To approve the signing of the lease.

    AttachmentSize
    PDF icon Stanley Parker Lease140.36 KB
  21. PLACE PLAN REVIEW

    To approve an action plan relating to Place Plans.

    AttachmentSize
    PDF icon Place Plan Slides897.58 KB
Minutes
PDF icon Annual Council Minutes 2023
Download Agenda

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

 

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