Home » Meetings » Annual Council
Date
Monday, 9th May 2022 07:15pm

You are summoned to attend the Annual Council meeting on Monday 9 th May 2022 at 7:15pm in the Memorial Hall.

J Hodgkiss

Parish Clerk

3 May 2022

Agenda
  1. ELECTION OF CHAIRMAN

    The retiring Chairman (if present) shall preside over this item, which shall be the first business of the Council. The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Chairman shall sign a Declaration of Acceptance of Office in the prescribed form before taking the Chair

  2. ELECTION OF VICE CHAIRMAN

    It is customary for the offices of Chairman and Vice Chairman to be offered to the longest serving members of the Council never to have held those offices and for the positions to be held for two years from the date of appointment. Members may nominate themselves and may vote for themselves.

  3. TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
  4. DECLARATIONS OF INTEREST

    In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest.

  5. PUBLIC SPEAKING/QUESTIONS AT COUNCIL MEETINGS

    To allow members of the public the opportunity to speak on an item listed on the Agenda up to a maximum of 3 minutes.

  6. MINUTES

    To agree and sign off the minutes of the Full Council meeting held on Monday 11 April 2022.

    AttachmentSize
    PDF icon Draft minutes - Full Council 11th April 2022213.69 KB
  7. REVIEW ARRANGEMENTS FOR INSURANCE COVER

    To receive any quotes and agree insurance cover

  8. RECOMMENDATION FROM SERVICES COMMITTEE FOR REPAIRS TO LONGMEADOW PLAY AREA.

    To approve recommendation from the Services Committee 4th April 2022 minute ref - S20.21/22

    AttachmentSize
    PDF icon Longmeadow quotes825.26 KB
  9. REVIEW AND APPROVAL OF MEETING DATES TO THE NEXT ANNUAL COUNCIL MEETING
    To agree attached schedule.
    AttachmentSize
    PDF icon Meeting Schedule Draft 2022/2329.49 KB
  10. REVIEW OF COMMITTEES

    The Council shall review the structure; delegated authorities, and terms of reference of its standing Committees and appoint members to serve until the next Annual Council Meeting; (Details of current membership attached.)

    AttachmentSize
    PDF icon Committee Terms of Reference264.43 KB
  11. REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS

    To review the Standing Orders adopted in March 2021 and Financial Regulations adopted in November 2021.

    AttachmentSize
    PDF icon BHPC Financial Regulations226.89 KB
    PDF icon MODEL STANDING ORDERS 2018 (ENGLAND) — UPDATED APRIL 2022370.47 KB
  12. REVIEW OF CONTRIBUTIONS MADE TO EXPENDITURE INCURRED BY OTHER LOCAL AUTHORITIES

    To review and confirm the ongoing financial contributions to Shropshire Council for the maintenance of Bayston Hill Library (LGA 1972, S137) and Lyth Hill Country Park (Open Spaces Act 1906)

    AttachmentSize
    PDF icon Contributions to other authorities64.71 KB
  13. REVIEW OF THE COUNCIL’S MEMBERSHIP AND REPRESENTATION ON EXTERNAL BODIES

    To receive and note reports from representatives to external bodies (see list of current representatives attached)

    AttachmentSize
    PDF icon External Bodies Memberships111.67 KB
  14. REVIEW AND ADOPTION OF COMPLAINTS PROCEDURES

    Review and adopt attached policy

    AttachmentSize
    PDF icon Complaints Procedure146.48 KB
  15. REVIEW OF THE PARISH COUNCIL’S POLICY FOR DEALING WITH THE PRESS AND MEDIA

    Review and adopt attached policy

    AttachmentSize
    PDF icon Communications Policy119.11 KB
  16. PAYMENTS

    To approve all payments, as per attached schedule, including April salaries

    AttachmentSize
    PDF icon Payments May 202282.22 KB
  17. REVIEW ASSET REGISTER INCLUDING LAND AND BUILDINGS

    To review and adopt the Asset Register up to 31/3/22.

    AttachmentSize
    PDF icon Asset Register up to 31st March 2022251.29 KB
  18. REVIEW s137 EXPENDITURE

    To note the expenditure in 2021/22 and the limit of expenditure in 2022/23

    AttachmentSize
    PDF icon S137 Letter54.91 KB
    PDF icon S137 Payments56.29 KB
Download Agenda

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19:00:00 Annual Parish Meeting

 
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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

 

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