In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest.

– To allow members of the public the opportunity to speak on an item listed on the Agenda for a maximum of 3 minutes.

- If more than one nomination is received a vote or series of votes will be held to elect a Vice Chair.  Members may nominate themselves and may vote for themselves.

- the Locum Clerk to present elected members with details of any applications received.  To follow the Council’s Co-option Policy and agree on allocation.

- Once completed the new members can take their place with fellow councillors.

Oral Report - Cllr Underwood

Oral Report - Cllr Clarke

-To approve for accuracy and sign the minutes of the Annual Council meeting held on Monday 10 May 2021.

- The Council shall review the structure; delegated authorities, and terms of reference of its standing Committees.  The Full Council in April 2021 adopted the current ToR.

- appoint members to serve until the next Annual Council Meeting; (Members wishing to join or step down from Committees should notify the Chairman/Clerk in advance of the meeting).

- To review and confirm renewal of the Council’s membership of the Shropshire Association of Local Councils, which in turn is affiliated to the National Association of Local Councils and to approve the affiliation fees of £1,646.17 for 2021/22,

- To review and confirm the ongoing financial contributions to Shropshire Council for the maintenance of Bayston Hill Library (LGA 1972, S137) and Lyth Hill Country Park (Open Spaces Act 1906)

- To note the expenditure in 2020/21 and the limit of expenditure in 2021/22 

- To add onto the currently published Diary of Meetings, full council meetings for February, March and April next year. Committee dates where applicable too.

- To consider the final Internal Audit Report for the year to 31 March 2021

- To note and approve the Finance Committee draft response (met May 4^th 2021), to 31 March 2021.  Relevant signatures to be added once approved.

- To note and approve the completed return.  Both the Finance Committee (met May 4^th 2021) and our Internal Auditor have reviewed beforehand.  Relevant signatures to be added once approved.  Public inspection notice will be published Tuesday 22^nd June 2021, period of inspection to run from Wednesday 23^rd June 2021 to Tuesday 3^rd August 2021.

- To note that The Council’s insurance policy has recently been renewed, June 1^st 2021, for 12 months.  The premium will now be paid in 12 monthly payments by direct debit.

- to note and ratify.

1. Reference: 21/01866/FUL: 1 Lower Pulley Cottages Pulley Lane Bayston Hill: Erection of part two and part single storey extension and associated alterations : – it was resolved unanimously to make no comment on this application.
2. Reference: 21/01863/FUL : 9 Edge Close Bayston Hill: Erection of a part ground and part first floor extension, detached garage and associated works (revised scheme) : – it was resolved unanimously to make no comment on this application.
3. Reference: 21/01930/FUL : 94 Overdale Road Bayston Hill: Erection of a single storey rear extension and two storey side extension : – it was resolved unanimously to make no comment on this application.
4. Reference: 21/01985/FUL : 5 Gorse Lane Bayston Hill: Conversion of integral garage to habitable space and associated works; addition of render to property; formation of drive at front and terraced area to rear. : – it was resolved unanimously to make no comment on this application.

- Locum Clerk - Shaun Jones

- To approve all payments, as per the attached schedule, including May salary payments.