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Date
Monday, 21st June 2021 07:00pm

Cllrs Underwood, (Chair); Clarke; Clode; Higgins C; Higgins P; Parkhurst; Plover; Shaw; Teckoe & Whittall;

                      

You are summoned to attend a Full Council meeting on Monday 21st June 2021 at 7:00pm in the Margaret Oliver Hall, Bayston Hill Memorial Hall.

 

Shaun Jones

Locum Clerk to the Council                                                           14th June 2021

Agenda
  1. APOLOGIES & REASONS FOR ABSENCE
  2. DECLARATIONS OF INTEREST

    In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest.

  3. PUBLIC SPEAKING AT COUNCIL MEETINGS

    To allow members of the public the opportunity to speak on an item listed on the Agenda for a maximum of 3 minutes.

  4. ELECTION OF VICE-CHAIRMAN

    If more than one nomination is received a vote or series of votes will be held to elect a Vice Chair.  Members may nominate themselves and may vote for themselves.

  5. CO-OPTION OF ADDITIONAL COUNCILLORS – 5 SEATS VACANT AFTER THE RECENT ELECTION ON MAY 6TH 2021

    the Locum Clerk to present elected members with details of any applications received.  To follow the Council’s Co-option Policy and agree on allocation.

  6. NEWLY CO-OPTED MEMBERS TO SIGN DECLARATION OF ACCEPTANCE OF OFFICE

    Once completed the new members can take their place with fellow councillors.

  7. CHAIR’S REPORT

    Oral Report - Cllr Underwood

  8. SHROPSHIRE COUNCILLOR'S REPORT

    Oral Report - Cllr Clarke

  9. MINUTES

    -To approve for accuracy and sign the minutes of the Annual Council meeting held on Monday 10 May 2021.

    AttachmentSize
    PDF icon Draft Meeting Minutes - May 10th 2021161.13 KB
  10. REVIEW OF TERMS OF REFERENCE FOR COMMITTEES

    - The Council shall review the structure; delegated authorities, and terms of reference of its standing Committees.  The Full Council in April 2021 adopted the current ToR.

  11. APPOINTMENT OF MEMBERS TO COMMITTEES

    - appoint members to serve until the next Annual Council Meeting; (Members wishing to join or step down from Committees should notify the Chairman/Clerk in advance of the meeting).

  12. REVIEW OF THE COUNCIL’S AND/OR EMPLOYEES’ MEMBERSHIP OF OTHER BODIES

    - To review and confirm renewal of the Council’s membership of the Shropshire Association of Local Councils, which in turn is affiliated to the National Association of Local Councils and to approve the affiliation fees of £1,646.17 for 2021/22,

  13. REVIEW OF CONTRIBUTIONS MADE TO EXPENDITURE INCURRED BY OTHER LOCAL AUTHORITIES

    - To review and confirm the ongoing financial contributions to Shropshire Council for the maintenance of Bayston Hill Library (LGA 1972, S137) and Lyth Hill Country Park (Open Spaces Act 1906)

  14. REVIEW s137 EXPENDITURE

    - To note the expenditure in 2020/21 and the limit of expenditure in 2021/22 

  15. REVIEW AND APPROVAL OF MEETING DATES TO THE NEXT ANNUAL COUNCIL MEETING.

    To add onto the currently published Diary of Meetings, full council meetings for February, March and April next year. Committee dates where applicable too.

    AttachmentSize
    PDF icon Proposed Diary of Meetings 2021-2222.28 KB
  16. INTERNAL AUDITOR’S REPORT.

    To consider the final Internal Audit Report for the year to 31 March 2021

  17. AGAR SECTION 1 – ANNUAL GOVERNANCE STATEMENT 2020/21

    To note and approve the Finance Committee draft response (met May 4th 2021), to 31 March 2021.  Relevant signatures to be added once approved.

  18. AGAR SECTION 2 – ACCOUNTING STATEMENTS 202/21

    To note and approve the completed return.  Both the Finance Committee (met May 4th 2021) and our Internal Auditor have reviewed beforehand.  Relevant signatures to be added once approved.  Public inspection notice will be published Tuesday 22nd June 2021, period of inspection to run from Wednesday 23rd June 2021 to Tuesday 3rd August 2021.

  19. REVIEW ARRANGEMENTS FOR INSURANCE COVER

    To note that The Council’s insurance policy has recently been renewed, June 1st 2021, for 12 months.  The premium will now be paid in 12 monthly payments by direct debit.

  20. PLANNING COMMENTS UNDER DELEGATED POWERS

    to note and ratify.

    1. Reference: 21/01866/FUL: 1 Lower Pulley Cottages Pulley Lane Bayston Hill: Erection of part two and part single storey extension and associated alterations : – it was resolved unanimously to make no comment on this application.
    2. Reference: 21/01863/FUL : 9 Edge Close Bayston Hill: Erection of a part ground and part first floor extension, detached garage and associated works (revised scheme) : – it was resolved unanimously to make no comment on this application.
    3. Reference: 21/01930/FUL : 94 Overdale Road Bayston Hill: Erection of a single storey rear extension and two storey side extension : – it was resolved unanimously to make no comment on this application.
    4. Reference: 21/01985/FUL : 5 Gorse Lane Bayston Hill: Conversion of integral garage to habitable space and associated works; addition of render to property; formation of drive at front and terraced area to rear. : – it was resolved unanimously to make no comment on this application.
  21. CLERK’S ORAL REPORT

    - Locum Clerk - Shaun Jones

  22. PAYMENTS

    - To approve all payments, as per the attached schedule, including May salary payments.

    AttachmentSize
    PDF icon Payments List - June 202165.02 KB
  23. TO PRESENT ITEMS FOR INCLUSION ON THE NEXT AGENDA.
Download Agenda
Margaret Oliver Hall, Bayston Hill Memorial Hall Lyth Hill Road Bayston Hill Shrewsbury SY3 0DR United Kingdom

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

Coronavirus Meeting Arrangements - During the restrictions on public gatherings the Council has devolved most functions to the Clerk, in consultation with the Chair of the Council.  Face to face meetings are being phased back in, the expectation being by June 21st 2021 most restrictions will be lifted.