Home » Meetings » ANNUAL COUNCIL
Date
Monday, 12th May 2025 07:15pm

You are summoned to attend the Annual Council meeting on Monday 12th May 2025 at 7:15pm in the Memorial Hall.

J Hodgkiss

Clerk to the Council                                                                       2nd May 2025

Agenda
  1. ELECTION OF CHAIRMAN

    The retiring Chairman (if present) shall preside over this item, which shall be the first business of the Council.  The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Chairman shall sign a Declaration of Acceptance of Office in the prescribed form before taking the Chair.

  2. ELECTION OF VICE CHAIRMAN

    The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Vice-Chairman shall sign a Declaration of Acceptance of Office in the prescribed form.

  3. TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
  4. DECLARATIONS OF INTEREST

    In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest

  5. PUBLIC SPEAKING/QUESTIONS AT COUNCIL MEETINGS

    To allow members of the public the opportunity to speak on an item listed on the Agenda up to a maximum of 3 minutes.

  6. MINUTES

    To agree and sign off the minutes of the Full Council meeting held on 31st March 2025.

    AttachmentSize
    PDF icon 31st March 2025 minutes draft175.71 KB
  7. GENERAL POWER OF COMPETENCE

    To adopt the following resolution: -            “The Parish Council hereby confirms we meet the eligibility criteria for adoption of a General Power of Competence as defined in the Localism Act 2011 and SI 965 The Parish Councils (General Power of Competence)(Prescribed Conditions) Order 2012. We further resolve to adopt a General Power of Competence.”

    In simple terms, it gives councils the power to do anything an individual can do provided it is not prohibited by other legislation. It applies to all principal councils (district, county and unitary councils etc). It also applies to eligible1 parish and town councils. It replaces the wellbeing powers in England that were provided under the Local Government Act 2000.

    AttachmentSize
    PDF icon GPC659.97 KB
  8. REVIEW ARRANGEMENTS FOR INSURANCE COVER

    To approve insurance cover.

    AttachmentSize
    PDF icon Insurance66.88 KB
  9. REVIEW AND APPROVAL OF MEETING DATES TO THE NEXT ANNUAL COUNCIL MEETING

    To approve the attached schedule.

    AttachmentSize
    PDF icon Meeting schedule draft29.04 KB
  10. REVIEW OF COMMITTEES

    The Council shall review the structure; delegated authorities, and terms of reference of its standing Committees and appoint members to serve until the next Annual Council Meeting; (Details of current membership attached.) 

    AttachmentSize
    PDF icon Committee TOR199.93 KB
    PDF icon Committee Composition59.38 KB
  11. REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS

    To review and adopt the Standing Orders and Financial Regulations.

    AttachmentSize
    PDF icon SO 2025386.52 KB
    PDF icon FR - adopted277.98 KB
    PDF icon Overview110.91 KB
  12. REVIEW OF CONTRIBUTIONS MADE TO EXPENDITURE INCURRED BY OTHER LOCAL AUTHORITIES

    To review and confirm the ongoing financial contributions to Shropshire Council for the maintenance of Bayston Hill Library (LGA 1972, S137) and Lyth Hill Country Park (Open Spaces Act 1906)

    AttachmentSize
    PDF icon Contributions64.77 KB
  13. REVIEW OF THE COUNCIL’S MEMBERSHIP AND REPRESENTATION ON EXTERNAL BODIES

    To receive and note reports from representatives to external bodies (see list of current representatives attached)

    AttachmentSize
    PDF icon External bodies rep59.38 KB
  14. REVIEW AND ADOPTION OF COMPLAINTS PROCEDURES

    Review and adopt attached policy.

    AttachmentSize
    PDF icon Complaints procedure147.66 KB
  15. REVIEW OF THE PARISH COUNCIL’S POLICY FOR DEALING WITH THE PRESS AND MEDIA

    Review and adopt attached policy.

    AttachmentSize
    PDF icon Press and media policy120.17 KB
  16. DATA PROTECTION POLICY

    Review and adopt attached policy.

    AttachmentSize
    PDF icon Data protection policy158.24 KB
  17. PAYMENTS AND RECEIPTS

    To approve all payments and receipts, as per attached schedule, including April salaries

    AttachmentSize
    File payments_april_2025.xlsx10.41 KB
    File payments_march_2025.xlsx12.65 KB
    File receipts_april_2025.xlsx9.5 KB
    File receipts_march_2025.xlsx9.99 KB
  18. REVIEW ASSET REGISTER INCLUDING LAND AND BUILDINGS

    To review and adopt the Asset Register up to 31/3/25.

    AttachmentSize
    PDF icon Asset Register 31.3.25251.36 KB
  19. REVIEW s137 EXPENDITURE

    To note the expenditure in 2024/25 and the limit of expenditure in 2025/26

    AttachmentSize
    PDF icon 19.25_gets137.pdf56.12 KB
    PDF icon 19.25_s137_numbers.pdf78 KB
  20. REVIEW OF WORKING GROUPS

    To review membership and note reports from each group.

    AttachmentSize
    PDF icon 20.25_working_groups_review.pdf65.32 KB
    PDF icon 20.25_carbon_neutral_working_group_report_for_acm_12.05.25.pdf99.13 KB
  21. NEIGHBOURHOOD PLAN STEERING GROUP

    To approve the formation, number of members and terms of reference of the NP Steering Group.

    AttachmentSize
    PDF icon bayston_hill_parish_council_neighbourhood_plan_draft_terms_of_reference.pdf103.71 KB
  22. BANK MANDATES

    To approve bank signatories.

    AttachmentSize
    PDF icon 22.25_bank_mandates.pdf64.74 KB
  23. PAVILION REFURBISHMENT

    To approve layout change to plans and procurement of survey.

    AttachmentSize
    PDF icon 23.25_pavilion.pdf143.98 KB
    PDF icon 23.25_pl-003_proposed_site_plan_a.pdf891.92 KB
    PDF icon 23.25_pl-004_proposed_floor_plans_alternative.pdf231.69 KB
    PDF icon 23.25_pl-005_proposed_elevations_alternative.pdf621.95 KB
  24. FREEDOM OF THE PARISH

    To approve the policy to create the award of Freeman/Freewoman of the parish.

    AttachmentSize
    PDF icon Freedom of the Parish Policy119.27 KB
Agenda (document)
PDF icon Annual Council 2025
Download Agenda
Draft Minutes: 
PDF icon Draft Minutes

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

 

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