You are summoned to attend the Annual Council meeting on Monday 13th May 2024 at 7:15pm in the Memorial Hall.
J Hodgkiss
Clerk to the Council 3rd May 2024
You are summoned to attend the Annual Council meeting on Monday 13th May 2024 at 7:15pm in the Memorial Hall.
J Hodgkiss
Clerk to the Council 3rd May 2024
The retiring Chairman (if present) shall preside over this item, which shall be the first business of the Council. The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Chairman shall sign a Declaration of Acceptance of Office in the prescribed form before taking the Chair.
The Chairman will call for nominations and nominees shall indicate their willingness to stand. The elected Vice-Chairman shall sign a Declaration of Acceptance of Office in the prescribed form before taking the Chair.
In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest.
To allow members of the public the opportunity to speak on an item listed on the Agenda up to a maximum of 3 minutes.
To agree and sign off the minutes of the Full Council meeting held on Tuesday 30th April 2024.
| Attachment | Size |
|---|---|
 Draft Minutes 30th April 2024 | 128.75 KB |
To receive any quotes and agree insurance cover.
To approve the attached schedule.
| Attachment | Size |
|---|---|
| meeting_schedule_2024-2025_draft.pdf | 29.34 KB |
The Council shall review the structure; delegated authorities, and terms of reference of its standing Committees and appoint members to serve until the next Annual Council Meeting; (Details of current membership attached.)
| Attachment | Size |
|---|---|
| 09.24_committee_composition_bhpc_blank.pdf | 58.71 KB |
| 09.24_committee_composition_bhpc.pdf | 61.77 KB |
| committee_terms_of_reference_-_draft_2024.pdf | 195.74 KB |
To review the Standing Orders adopted in May 2022 and Financial Regulations adopted in May 2022. (there have been no changes)
| Attachment | Size |
|---|---|
| bayston_hill_parish_council_financial_regulations_2024_nalc_model.pdf | 271.33 KB |
| standing_orders_may_2024_-_review.pdf | 381.86 KB |
To review and confirm the ongoing financial contributions to Shropshire Council for the maintenance of Bayston Hill Library (LGA 1972, S137) and Lyth Hill Country Park (Open Spaces Act 1906)
| Attachment | Size |
|---|---|
| 11.24_-_contributions_to_other_authorities.pdf | 63.46 KB |
To receive and note reports from representatives to external bodies (see list of current representatives attached)
| Attachment | Size |
|---|---|
| 12.24_external_bodies_membership.pdf | 67.65 KB |
Review and adopt attached policy.
| Attachment | Size |
|---|---|
| 13.24_complaints_procedure.pdf | 145.05 KB |
Review and adopt attached policy.
| Attachment | Size |
|---|---|
| 14.24_dealing_with_the_press_and_media.pdf | 117.62 KB |
Review and adopt attached policy
| Attachment | Size |
|---|---|
| data_protection_policy.pdf | 135.13 KB |
To approve all payments, as per attached schedule, including April salaries
| Attachment | Size |
|---|---|
| payments_list.pdf | 239.2 KB |
| receipts.pdf | 229.73 KB |
To review and adopt the Asset Register up to 31/3/24.
| Attachment | Size |
|---|---|
| asset_register_31_march_2024.pdf | 477.44 KB |
To note the expenditure in 2023/24 and the limit of expenditure in 2024/25
| Attachment | Size |
|---|---|
| gets137.pdf | 57.46 KB |
| 2024-25_section_137.pdf | 44.29 KB |
To review membership and note reports from each group.
To approve to add the new Chairman and any Vice Chairs to have banking access.
| Attachment | Size |
|---|---|
| 20.24_bank_mandate.pdf | 63.27 KB |
To approve replacement LED floodlight quote
| Attachment | Size |
|---|---|
| floodlights_quote_services_29.4.24.pdf | 65.55 KB |
To approve a response to comments made by NH regarding the Redrow Lyth Hill application to be submitted to Shropshire Planning and back to NH.
| Attachment | Size |
|---|---|
| 22.24_national_highways.pdf | 158.66 KB |
