Home » Meetings » Full Council
Date
Monday, 29th March 2021 07:00pm

THE ZOOM MEETING LINK IS https://us02web.zoom.us/j/83222325038?pwd=K1pXOWZzc0tPQzgrWU5xOU8yUEx2UT09

Meeting ID: 832 2232 5038
Password: 805093

Telephone dial in: 0203 051 2874, 0203 481 5237, 0203 481 5240, 0203 901 7895 or 0131 460 1196

Agenda
  1. APOLOGIES & REASONS FOR ABSENCE
  2. DECLARATIONS OF INTEREST

    In accordance with the Council‘s Code of Conduct, members shall withdraw from any discussion or vote for which they hold a disclosable pecuniary interest.

  3. PUBLIC SPEAKING AT COUNCIL MEETINGS

    To allow members of the public the opportunity to speak on an item listed on the Agenda for a maximum of 3 minutes.

  4. CHAIR’S REPORT

    Oral Report - Cllr Underwood

  5. SHROPSHIRE COUNCILLOR'S REPORT

    Oral Report - Cllr Clarke

  6. MINUTES

    To approve for accuracy and sign the minutes of the Full Council meeting held on Monday 22 February 2021.

  7. STANDING ORDERS REVISIONS

    - To confirm the approved revisions to the Bayston Hill Parish Council Standing Orders agreed at the previous Full Council meeting held on Monday 22nd February 2021.

    AttachmentSize
    PDF icon Standing Orders - March 2021 - Final341.38 KB
  8. BAYSTON HILL PARISH COUNCIL COMMITTEE STRUCTURE UPDATES

    - to accept report recommendations and agree to put in place from the start of 2021/22 Municipal year – after the May 6th 2021 election. 

  9. FINANCIAL & GENERAL RISK ASSESSMENT

    - to review and adopt the tabled risk assessment.

  10. SENSORY GARDENS

    - to receive an initial report from Cllr Clode on how Council may wish to further improve the visitor experience.

    AttachmentSize
    PDF icon Sensory Garden Report - Feb 2021384.38 KB
  11. YOUTH & COMMUNITY BUILDING

    - current status and future plans to lease the site to Bayston Hill Scouts and Guiding and redevelopment.

  12. MEETING VIA ZOOM VIDEO CONFERENCING

    from May 7th 2021 meeting virtually may no longer be lawful for Council Meetings, consider specific measures for delegation ahead of resumption of face to face meetings.

  13. CLERK’S ORAL REPORT

    - Locum Clerk - Shaun Jones

  14. REVIEW OF THE EFFECTIVENESS OF INTERNAL CONTROLS

    - The Council will review the effectiveness of its systems of internal control and identify any areas requiring improvement.

  15. PAYMENTS

    - To approve all payments, as per the attached schedule, including February salary payments.

    AttachmentSize
    PDF icon Payments List - March 202184.37 KB
  16. TO PRESENT ITEMS FOR INCLUSION ON THE NEXT AGENDA.
  17. EXCLUSION OF THE PRESS AND PUBLIC

    - To pass resolution to exclude the public under Public Bodies (Admission to Meetings) Act 1960, so as to discuss the following confidential matters;

  18. CONFIDENTIAL MATTERS

    - Staffing Update – To receive a report on a proposed Fixed Term Employment contract and recommendation.

Download Agenda
https://us02web.zoom.us/j/83222325038?pwd=K1pXOWZzc0tPQzgrWU5xOU8yUEx2UT09 United Kingdom

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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

Coronavirus Meeting Arrangements - During the restrictions on public gatherings the Council has suspended all face to face meetings and devolved most functions to the Clerk, in consultation with the Chair of the Council.  Recent legislation has permitted the Council to hold remote meetings by video/tele-conferencing and the Council is exploring how these technologies may best be used whilst maintaining access to the public.  Details of any remote meetings will be advertised on this website and if any member of the public wishes to join a meeting they should contact the Clerk to arrange remote access.