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Date
Tuesday, 4th May 2021 06:00pm

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Meeting ID: 879 1073 0630
Passcode: 252858

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Agenda
  1. TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE
  2. DECLARATION OF INTEREST

    Disclosure of any disclosable pecuniary interest in a matter to be discussed at the meeting and which is not included in the register of interests.  Members are reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer

  3. PUBLIC SPEAKING/QUESTIONS AT COUNCIL MEETINGS

    - To allow members of the public the opportunity to speak on an item listed on the Agenda up to a maximum of 3 minutes.

  4. MINUTES

    To approve and sign the minutes of the Finance Committee meeting held on Monday 18 January 2021.

  5. CLERK’S REPORT & MATTERS ARISING

    To receive an update on any actions taken or outstanding from the previous Finance Committee meeting held on Monday 18 January 2021 not arising elsewhere on the agenda

  6. FINANCIAL POSITION BY COST CENTRE & CODE SUMMARY

    To note the position of financial cost centres compared to budgets at the end of Q4. If deemed appropriate approve any necessary adjustments or virements. To identify any projected underspent budgets.

  7. BANK RECONCILIATION

    - To note that the Bank Reconciliation for all accounts, including Petty Cash to 31 March 2021 has been checked & approved by Cllr. Underwood.

  8. PAYROLL SERVICE PROVIDER

    – To approve a revision on who will externally manage the BHPC Employee Payroll.

  9. DRAFT YEAR END REPORTS

    – To review FY 2020/21 reports and drafted Annual Return – ahead of Internal Auditor visit. 

  10. ALLOCATION OF YEAR END SURPLUS TO EARMARKED RESERVES

    – To review and agree movement of year end surplus to Earmarked Reserves.

    AttachmentSize
    PDF icon Reserves Balances 31 March 202153.71 KB
  11. AGAR SECTION 1 – GOVERNANCE STATEMENT

    - Confirm there is a sound system of Internal Control

    AttachmentSize
    PDF icon Accounting Statements - AGAR Page 4766.31 KB
  12. PAYMENTS

    To approve and sign payments detailed on the payments schedule, including the salary payments made since mid-April (incl. April payroll).

    AttachmentSize
    PDF icon Payments List - May 202171.41 KB
Download Agenda
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Members of the Public and Press are welcome to attend any meetings of the Parish Council or its Committees, although there are occasions when meetings must go into private session when dealing with matters of a confidential nature.

Speaking at a Meeting - You do not have the right to speak at a meeting unless invited to do so by the Council.  If you wish to speak then you must contact the Clerk beforehand or make yourself known to the Clerk at the start of the meeting. 

Coronavirus Meeting Arrangements - During the restrictions on public gatherings the Council has devolved most functions to the Clerk, in consultation with the Chair of the Council.  Face to face meetings are being phased back in, the expectation being by June 21st 2021 most restrictions will be lifted.